analytica 2020: up-to-date information related to the coronavirus

Trade fairs start again

From September, trade fairs can take place again in Bavaria. Important: The ban on big events until end of the year 2020 issued by the federal and state governments does not apply to trade fairs, but explicitly refers to events at which contact tracing and hygiene regulations cannot be observed. These big events include folk festivals, major concerts or festivals.

Information regarding the hygiene concept

To ensure that trade fairs can take place safely and successfully even during the coronavirus pandemic, Messe München and other Bavarian trade-fair companies have worked out a safety and hygiene concept, which was officially ratified by the Bavarian state government on 23 June 2020. This concept ensures that trade fairs can start again from September 2020. Essentially, it is based on three topics:

  • Social distancing
  • Hygiene
  • Traceability of all participants

The most important points include the general rule of 1.5 meters distance on the whole grounds. Where this distance cannot be maintained, and generally indoors, a mask is mandatory. The traceability of all participants is guaranteed by pre-registration and our admission system.

You will find further measures that Messe München as the organizer implements for you in our FAQ.

Further information about the safety and hygiene concept Bavarian state government.

Please note that the situation is changing all the time. We will provide regular updates regarding all further developments and changes.

FAQs – measures relating to the safety and hygiene concept (last updated August 12, 2020)

Social distancing

Thanks to admission control via the turnstiles, we know at all times how many people are on the event site. The authorities' requirements regarding the number of visitors allowed can thus be met. Additionally, this creates the basis for ensuring that the minimum distance of 1.5 meters is maintained.

Due to the requirement to wear a mouth and nose cover, the number of visitors to the stand is not limited. If the infection rate develops in a positive way masks may be removed at tables at trade fair stands. The requirement in this case is always that the minimum distance of 1.5 meters can be safely maintained.

For visitors arriving by public transport, the current rules regarding local public transport apply.

At known hubs such as the entrance area or cloakroom where lines can occur and large numbers of visitors congregate, special rules will apply, and the floor will be marked accordingly. Employees will also receive infection protection training.

The minimum distance of 1.5 meters applies in forum and conference areas. Measures such as access control and suitable seating etc. will ensure that the minimum distance can be maintained.

Hygiene

Messe München has its own ventilation concept. Our exhibition halls and the ICM - International Congress Center Munich are equipped with modern ventilation systems that operate with the highest possible proportion of fresh air and the lowest possible proportion of circulating air. In addition, the indoor air is increasingly replaced by fresh outdoor air.

At the moment, a mask covering the mouth and nose must be worn in all indoor areas on the trade fair site, regardless of whether the minimum distance can be maintained. Trade fair participants who do not have their own mask will be provided with one.

If the minimum distance of 1.5 meters cannot be maintained, a mask must be worn in outdoor areas on the trade fair site, e.g. the atrium.

If the infection rate develops in a positive way, masks may be removed at tables at trade fair stands The requirement in this case is always that the minimum distance of 1.5 meters can be safely maintained. Further, the exhibitor must collect separately the contact details of anyone who takes part in a conversation.

The exhibitor must name a person present at the stand as a contact person for ensuring compliance with the hygiene and clearance rules, such as the disinfection of useful areas. Exhibitors are required to maintain regular hygiene, e.g. of exhibits. Our service partners offer support here.

Our sanitary facilities will be cleaned at regular intervals. Hand washing and disinfection facilities with adequate distancing are provided.

Disinfectant dispensers will be provided at all key locations on the site. Surfaces which are touched regularly (e.g. counters, tables, handrails) will be cleaned more often.

All doors with the exception of fire doors will be kept open at all times in order to reduce contact with surfaces.

Traceability of all participants

By purchasing a ticket online or using their exhibitor or service partner pass, all participants have registered in advance in order to receive their access authorization. This way, we can ensure that Messe München can identify contact persons quickly in the event of a coronavirus infection.

At the moment no separate tracing at the trade fair stand is necessary. If the infection rate develops in a positive way, the mouth and nose cover can be removed at exhibition stands at the table. The requirement in this case is always that the minimum distance of 1.5 meters can be safely maintained. Further, the exhibitor must record the contact details and the presence at the stand of the contact person separately. The exhibitor is free to decide how this registration is carried out: Either with a digital registration tool of their own or with a lead tracking solution that Messe München makes available to its exhibitors free of charge. Alternatively, the data can be entered manually, e.g. using a list or business card.

Other topics

Exhibitors can call the Messe München hotline for further questions about the safety and hygiene concept. By telephone on +49 89 949 11400 or by e-mail corona.support@messe-muenchen.de. The service times are as follows: Monday to Thursday 09:00 to 17:00 and Friday 09:00 to 16:00.

For the organizer there is a benchmark for persons, which is based on the venue space. Measured by the number of visitors to our own trade fairs in recent years and due to the size of the available venue space, no visitor restrictions can be assumed.

Catering at the trade fair stand is allowed. The regulations for Bavarian catering which are known to our service partners apply. It is also allowed to provide catering at the stand itself. Food and drink counters should be equipped with protective devices, and food and drinks should only be served by service or buffet staff. Self-service food and drink buffets are not allowed. If employees serve food or beverages, they should be instructed and trained to observe the infection prevention measures. In the case that stand catering is offered, the exhibitor must record the contact details and the presence of the contact persons present at the stand separately.

Catering at trade fair stands is allowed. The rules for Bavarian catering establishments apply – our service partners are familiar with these.

There are no mandatory requirements for stand construction. Due to the basic requirement to wear a mouth-and-nose cover, there are no conditions regarding the maximum number of persons on the stand. However, the general distance rules do apply. These should be considered during stand construction, e.g. when planning meeting rooms or tables. In this case, care should be taken to ensure that the minimum distance of 1.5 meters is maintained and that it is possible to remove the mouth-nose cover. For the catering area at the exhibition stand, the basic requirements for catering must be met, e.g. spitting protection at serving points.

Messe München has a parking concept with enough parking spaces. Thanks to big events, we are experienced in organizing increased traffic.

The medical service is constantly present at events—from setup throughout the entire trade show and stand dismantling period. The first-aid stations are located in the main entrances West and East, as well as in Hall C4, depending on hall occupancy. Paramedics and physicians will treat medical emergencies directly on the spot. If necessary, the public rescue service (ambulance) is called in to provide assistance. There is also a hygiene official on site.

Please note that the situation is changing all the time. We will provide regular updates regarding all further developments and changes.

Up-to-date information from Messe München regarding developments in connection with the coronavirus can also be found on the Messe München website.